TIBT Privacy Policy

The Turtle Island Building Trust ("TIBT", "we", "us", or "our") is committed to protecting the privacy, security, and confidentiality of all users who access our website, platform, services, and procurement tools (collectively, the "Platform"). This Privacy Policy describes how we collect, use, store, disclose, and safeguard personal information belonging to Indigenous businesses, buyers, partners, and general users.

By using the Platform, you agree to the practices outlined in this Privacy Policy.

1. Information We Collect

We collect information to operate the Platform, verify Indigenous identities and business eligibility, facilitate procurement activities, and provide users with secure access to opportunities.

1.1 Information Provided by Indigenous Businesses

• Business name, ownership structure, and contact information
• Documentation required for Indigenous verification
• Services, trades, and capabilities
• Project history, references, and certifications
• Location, service regions, and workforce data

1.2 Information Provided by Buyers

• Organizational contact information
• Procurement postings, documents, and bid packages
• Communication logs with Indigenous businesses
• Inclusion planning and reporting data

1.3 Automatically Collected Information

• IP address, device type, browser information
• Usage data, platform activity, and navigation logs
• Cookies and tracking technologies for security and performance

1.4 Sensitive Information

Where Indigenous identity or ownership information is provided, it is used strictly for verification and procurement-related purposes.

TIBT does not share identity verification documents publicly or with buyers unless explicitly authorized.

2. How We Use Your Information

2.1 Deliver Platform Services

• Create business profiles and verify Indigenous ownership
• Provide AI-supported matchmaking for procurement and grants
• Distribute aggregated procurement opportunities
• Connect buyers with relevant suppliers
• Publish buyer-posted tenders and funding programs

2.2 Improve and Secure the Platform

• Monitor usage to improve features
• Detect, prevent, and investigate fraudulent activity
• Maintain system performance and platform integrity

2.3 Communications

• Notify users of new tenders, grants, messages, or updates
• Send administrative, verification, and security notifications

We do not sell, trade, or rent user information.

3. How We Share Information

TIBT shares information only when necessary to deliver services or when legally required.

3.1 With Buyers

• Only public-facing business profile information is shared with buyers for procurement purposes.
• Sensitive verification documents are never shared without explicit consent.

3.2 With Indigenous Businesses

Buyers posting tenders or funding programs may have their organizational information displayed.

3.3 With Service Providers

We use trusted third parties for:

• Hosting and cloud storage
• Data security and encryption
• Analytics and usage tracking

Providers are contractually obligated to protect your information.

3.4 Legal Requirements

Information may be disclosed if required to:

• Comply with laws or legal processes
• Prevent fraud or security threats
• Protect the rights and safety of TIBT and its users

4. Data Security

We take security seriously. TIBT uses industry-grade protections including:

• End-to-end encryption (in transit and at rest)
• Multi-factor authentication (MFA) where applicable
• Role-based access controls
• Secure cloud infrastructure and firewalls
• Routine audits and system monitoring
• Limited access to verification documents

No online service can be 100% secure, but TIBT follows best practices to minimize risk.

5. Data Retention

We retain information only as long as needed to:

• Operate the Platform
• Maintain accurate business listings
• Comply with legal and audit requirements

Users may request deletion of their data unless retention is legally required.

6. Your Rights

Depending on your jurisdiction, you may have rights to:

• Access your personal information
• Update or correct profile information
• Request deletion of your account
• Withdraw consent for certain uses
• Request a copy of your data

Requests can be submitted to: admin@tibt.ai

7. Cookies & Tracking Technologies

We use cookies to:

• Keep users securely logged in
• Improve platform performance
• Monitor system analytics

Users may disable cookies in their browser, but some features may not function properly.

8. Third-Party Links

The Platform may contain links to external websites or tender portals. TIBT is not responsible for their privacy practices. Users should review the privacy policies of those websites independently.

9. Children's Privacy

The Platform is not intended for children under 18. We do not knowingly collect personal information from minors.

10. Changes to This Privacy Policy

TIBT may update this policy as the Platform evolves.

Changes will be posted with an updated "Last Updated" date.

Continued use of the Platform indicates acceptance of the revised policy.

11. Contact Us

For questions, requests, or concerns regarding this Privacy Policy:

Turtle Island Building Trust (TIBT)

Email: admin@tibt.ai

Website: www.tibt.ai